Skip to content
Search this website:
< Back to all Careers

Administrative Assistant (Part-Time)

CHS Hershey - Hershey, PA

The Center Administrative Assistant is excited to work for an organization whose mission is to support children and their families. The individual will be responsible for coordinating meetings and events, tracking tasks, and organizing communications and associated materials for the Center. The Administrative Assistant will ensure that events and communications remain on track and organized per the goals of the Center leadership team. This individual will provide administrative support to the Center Director and Center leadership team. Starting pay is in the range of $16.56 - $22.11 per hour, based on expertise. This position will average approximately 25 to 30 hours per week.


  • Greeting and assisting visitors, staff, and families to CHS Harrisburg
  • Performing general clerical duties
  • Experience with Purchase Orders, Invoices, and Contracts
  • Coordinating internal and external meetings and managing staff appointments
  • Maintaining and organizing paper and electronic files/records and easily tracking up-to-date documents and audit trails
  • Working closely with the Center Director and leadership team on ad-hoc activities and administrative duties
  • Taking notes, organizing calendars, and managing internal office events
  • Coordinating, consolidating, and disseminating information
  • Drafting correspondences, creating reports, and PowerPoint presentations
  • Sorting and distributing internal mail and arranging outgoing mail
  • Ordering, maintaining, and coordinating supplies for CHS Center staff
  • Developing new office procedures including fiduciary processes
  • Troubleshooting and coordinating repairs to office equipment
  • Replying to general public inquiries through email, telephone, or in-person
  • Booking conference rooms/calls, hotel, and travel for senior team members at the Center
  • Providing office oversight and other duties as needed


  • Bilingual (strongly preferred)
  • High School Diploma or equivalent
  • At least 3 years of experience in an administrative assistant role or similar (experience helping to launch a new office is preferred)
  • Demonstrated understanding of and ability to effectively work with low-income families
  • Comfortability with technology including MS Office Suite (Outlook, Word, Excel and PowerPoint) and/or willingness to learn
  • Excellent project management skills, including time management, organizational skills, ability to multi- task, and prioritize assigned tasks
  • Self-motivated, enthusiastic, and cares about working in a mission-focused organization
  • Willingness to be held accountable and receive feedback
  • Ability to lift ~25 lbs., and be flexible with light physical activity such as opening filing cabinets and bending/standing as necessary
  • Ability to work in a fast-paced environment with changing priorities
  • Ability to proactively identify problems and implement solutions
  • U.S. work authorization and successful completion of pre-employment background checks and clearances
  • Commitment to the mission and values of CHS and MHS and demonstrated high degree of integrity as all CHS and MHS staff are considered to be role models for students
Apply Now

Jobs at Milton Hershey School

View more exciting job opportunities at Milton Hershey School.

Equal employment opportunity policy

Catherine Hershey Schools for Early Learning does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.

Catherine Hershey Schools for Early Learning are subsidiaries of Milton Hershey School and will be staffed and operated independently of the Milton Hershey School core model.

Catherine Hershey Schools for Early Learning admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.