Administrative Assistant

CHS Harrisburg - Harrisburg, PA

Full-Time

The Administrative Assistant is excited to work for an organization whose mission is to support children and their families. The individual will be responsible for coordinating meetings and events, tracking tasks, and organizing communications and associated materials for the Assistant Directors. The Administrative Assistant will ensure that events and communications remain on track and organized per the goals of the Center leadership team. This individual will provide administrative support to the two Assistant Directors. Starting pay is in the range of $16.56 - $22.11 per hour, based on expertise.

Responsibilities:

Managing Scholastic schedule and classroom coverage
Coordinating internal and external meetings and managing staff appointments
Performing general clerical duties
Maintaining and organizing paper and electronic files/records and easily tracking up-to-date documents and audit trails
Working closely with the CHS Harrisburg Assistant Directors on ad-hoc activities and administrative duties
Taking notes, organizing calendars, and managing internal office events
Coordinating, consolidating, and disseminating information
Drafting correspondences, creating reports, and PowerPoint presentations
Sorting and distributing internal mail and arranging outgoing mail
Ordering, maintaining, and coordinating supplies for CHS Hershey staff
Developing new office procedures including fiduciary processes
Greeting and assisting visitors to CHS Hershey
Troubleshooting and coordinating repairs to office equipment
Replying to general public inquiries through email, telephone, or in-person
Booking conference rooms/calls, hotel, and travel for CHS Hershey senior team members
Providing office oversight and other duties as needed

Qualifications:

High School Diploma or equivalent
At least 3 years of experience in an administrative assistant role or similar (experience helping to launch a new office is preferred)
Demonstrated understanding of and ability to effectively work with low-income families
Comfortability with technology including MS Office Suite (Outlook, Word, Excel and PowerPoint) and/or willingness to learn
Excellent project management skills, including time management, organizational skills, ability to multi- task, and prioritize assigned tasks
Responsible, enthusiastic, and cares about working in a mission-focused organization
Willingness to be held accountable and receive feedback
Commitment to the mission and values of CHS and MHS and demonstrated high degree of integrity as all MHS and CHS staff are considered to be role models for students
Ability to lift ~25 lbs., and be flexible with light physical activity such as opening filing cabinets and bending/standing as necessary
Ability to work in a fast-paced environment with changing priorities
Ability to proactively identify problems and implement solutions
U.S. work authorization and successful completion of pre-employment background checks and clearances

Who we are and what we’re looking for

At CHS, we are leaders passionate about early childhood education and community betterment. Our work is driven by the desire to endow children with the resources for educational and physical well-being, while supporting and empowering their families. We listen to the needs of our diverse community and adapt to give everyone a voice. We hold each-other accountable for bringing our best and most authentic selves to school every day, creating an environment of mutual respect.

We strive to build a team of individuals that is passionate about our mission, brings in new creative ideas, and loves their work. If this sounds like you, we look forward to seeing your application.

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About Catherine Hershey Schools for Early Learning

At Catherine Hershey Schools for Early Learning, we nurture children, support them in discovering their world, and help them grow to reach their fullest potential. We are passionate educators, caregivers, and role models dedicated to successful early childhood development. We believe that a rich and solid foundation, along with a nurturing and supportive environment, is critical to helping children grow. We focus on the whole child, helping them flourish in mind and body. And we set them on a path to become their strongest, brightest, and best selves in school and beyond.

Catherine Hershey’s dream was to provide children with a well-rounded education. That dream lives on in her name and is our mission at Catherine Hershey Schools for Early Learning.

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Equal employment opportunity policy

Catherine Hershey Schools for Early Learning does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.