Administrative Assistant – Scholastic

CHS Elizabethtown - Elizabethtown, PA

Full-Time

The Administrative Assistant for the Center Scholastic team is excited to work for an organization whose mission is to support children and their learning. This role is primarily responsible for developing, coordinating, and maintaining staff schedules to ensure licensing compliance, appropriate teacher-child ratios, and smooth daily operations. This role requires advanced organizational skills to coordinate staff shifts, breaks, and coverage, while providing friendly support to staff, parents, and children. The Administrative Assistant for the Scholastic team will also support Center leaders, in particular, the Assistant Directors (Preschool and Infant/Toddler) in achieving daily operating initiatives and long-term scholastic team goals. Starting pay for this position is in the range of $19.47 - $22.11 per hour based on expertise.

Responsibilities:

Coordinating internal and external meetings and coordinating scholastic team schedules including but not limited to booking conference rooms/calls, hotel, and travel.
Performing general clerical duties through maintaining and organizing paper and electronic files/records and easily tracking up-to-date documents and audit trails
Working closely with the Assistant Directors and leadership team on ad-hoc activities (reports and requests), projects, planning and administrative duties including assisting with scholastic staff schedule and material requests
Coordinating, consolidating, and disseminating information through taking notes, organizing calendars, and managing internal events
Drafting correspondence, creating reports, and PowerPoint presentations
Developing appropriate department procedures including fiduciary processes
Greeting and assisting visitors to the center in the absence of the other Administrative Assistant or Safety Officers
Replying to general family inquiries through email, telephone, or in-person in support of the Assistant Directors.
Providing office oversight and other duties as needed

Qualifications:

High School Diploma or GED required.
At least 3 years of experience in an Administrative Assistant or similar role required. Experience helping to launch a new office is preferred
Excellent project management skills, including time management, organizational skills, ability to multi- task, and prioritize assigned tasks
Ability to lift ~25 lbs., and be flexible with light physical activity such as opening filing cabinets and bending/standing as necessary
Ability to work in a fast-paced environment with changing priorities
Ability to proactively identify problems and implement solutions
Comfortability with technology including MS Office Suite (Outlook, Word, Excel and PowerPoint) and/or willingness to learn
Willingness to be held accountable and receive feedback
Responsible, enthusiastic, and care about working in a mission-focused organization
Demonstrated understanding of and ability to effectively work with low-income families
Commitment to the mission and values of CHS and MHS and demonstrated high degree of integrity as all CHS and MHS staff are considered to be role models for students and children
U.S. work authorization and successful completion of pre-employment background checks and clearances

Who we are and what we’re looking for

At CHS, we are leaders passionate about early childhood education and community betterment. Our work is driven by the desire to endow children with the resources for educational and physical well-being, while supporting and empowering their families. We listen to the needs of our diverse community and adapt to give everyone a voice. We hold each-other accountable for bringing our best and most authentic selves to school every day, creating an environment of mutual respect.

We strive to build a team of individuals that is passionate about our mission, brings in new creative ideas, and loves their work. If this sounds like you, we look forward to seeing your application.

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About Catherine Hershey Schools for Early Learning

At Catherine Hershey Schools for Early Learning, we nurture children, support them in discovering their world, and help them grow to reach their fullest potential. We are passionate educators, caregivers, and role models dedicated to successful early childhood development. We believe that a rich and solid foundation, along with a nurturing and supportive environment, is critical to helping children grow. We focus on the whole child, helping them flourish in mind and body. And we set them on a path to become their strongest, brightest, and best selves in school and beyond.

Catherine Hershey’s dream was to provide children with a well-rounded education. That dream lives on in her name and is our mission at Catherine Hershey Schools for Early Learning.

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Equal employment opportunity policy

Catherine Hershey Schools for Early Learning does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.