Executive Assistant

CHS Central Office - Hershey, PA

Full-Time

The Executive Assistant provides personalized administrative support to the Executive Director by providing executive level coordination and assistance. This role also provides general office management oversight for the CHS Central Office. This role requires a high degree of initiative and good judgment on a continual basis. Starting salary is in the range of $42,434 - $56,650 a year, based on expertise.

Responsibilities:

Performs clerical and administrative tasks to ensure the CHS Central Office is efficient and effective with a high degree of excellence and customer service orientation
Drafts letters, memos, presentations, reports, and other documents for Executive Director
Coordinates financial functions for CHS including budget tracking, P card oversight, processing of invoices, etc.
Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including board members and key external sources, which requires comprehensive knowledge of company policies, practices, and operations
Schedules and attends meetings on behalf of Executive Director, taking notes and recording minutes
Maintains Executive Director’s calendar, regularly arranging meetings, conferences, and appointments without clearance.
Arranges travel and accommodations for senior leadership
Receives incoming communication or memos on behalf of Executive Director, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Performs office tasks including maintaining records, ordering supplies, and any other functions to ensure an efficient office environment
Coordination of executive meetings and events
Performs additional duties as assigned by Executive Director
Collaborates extensively with CHS staff and MHS key point persons

Qualifications:

Associate’s Degree required. Bachelor’s degree in Business Administration or related field preferred
At least four years of executive level administrative support required
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and dynamic environment
Demonstrated skills in office administration, clerical procedures, and recordkeeping systems
Able to type minimum of 50 words per minute. Effective meeting note-taking skills required
Extremely proficient with Microsoft Office Suite. Google Docs skills a plus. Demonstrated ability to learn new technology. Skilled at troubleshooting office equipment
Demonstrated success in roles requiring a high degree of discernment and confidentiality
Commitment to the mission and values of CHS and MHS and demonstrated high degree of integrity as all MHS and CHS staff are considered to be role models for students
U.S. work authorized required

Who We Are and What We’re Looking For

At CHS, we are leaders passionate about early childhood education and community betterment. Our work is driven by the desire to endow children with the resources for educational and physical well-being, while supporting and empowering their families. We listen to the needs of our diverse community and adapt to give everyone a voice. We hold each-other accountable for bringing our best and most authentic selves to school every day, creating an environment of mutual respect.

We strive to build a team of individuals that is passionate about our mission, brings in new creative ideas, and loves their work. If this sounds like you, we look forward to seeing your application.

Apply Now

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About Catherine Hershey Schools for Early Learning

For more than 110 years, Milton Hershey School (MHS) has helped children realize their full potential by offering a top-notch private, cost-free education to students in pre-Kindergarten through 12th grade from income-eligible families. To expand and enhance the impact of Milton and Catherine Hershey’s vision, the Boards and management of Milton Hershey School and the Hershey Trust Company are launching the Catherine Hershey Schools for Early Learning (CHS), a cost-free, non-residential early childhood education program.

CHS plans to open six early childhood education Centers by 2027. The Centers are designed for children from birth to age 5 from economically disadvantaged and at-risk backgrounds with the goal of encouraging the development of a child’s educational, cognitive, social, emotional, and physical well-being. The CHS Initiative will provide a focus on core early learning programs through a rigorous and relevant curriculum that is aligned with a mission to nurture and educate enrolled children. Children also will receive supports such as nutritious meals and provisions of supplies, among other early learning enhancements. Finally, CHS will offer integrated support services for families of children enrolled in the Centers. CHS is an equal opportunity employer and welcomes diversity.

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Equal Employment Opportunity Policy

Catherine Hershey Schools for Early Learning does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.